London Language Club
Privacy Policy : Student Recruitment Support provider
Effective Date: 17.02.2026
Version: 2.0

1. Introduction
London Language Club (“LLC”, “we”, “our”, “us”) is an Education Consultancy Firm providing student recruitment and academic placement support within the United Kingdom.

We support individuals who hold:
• Pre-settled status
• Settled status
• Indefinite Leave to Remain (ILR)
• British citizenship
• Recognised refugee status

And Other category students who are eligible for Student Finance Application within United Kingdon
London Language Club:
• Does not provide visa advisory services
• Does not guarantee Student Finance eligibility
• Does not guarantee admission to any institution

All admissions decisions are made solely by the relevant partner institutions in accordance with their own admissions procedures.

This Privacy Policy explains how we collect, use, share, retain, and protect personal data in accordance with:
• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018
• ICO transparency requirements
• Privacy and Electronic Communications Regulations (PECR)

2. Identity and Contact Details of the Data Controller
The Data Controller is:

London Language Club

Registered Office: [ 20 Wythenshawe Road, Dagenham, England, RM10 7PL ]
Business Address: G21, ExpressWay, 1 Dock Rd, London E16 1AH, United Kingdom
Telephone: +442071836569, +442071836569
Email:info@londonlanguageclub.co.uk

We do not appoint a Data Protection Officer (DPO), as we are not legally required to do so. All data protection enquiries should be directed to the contact details above.

3. Categories of Personal Data Collected
We may collect and process the following categories of personal data:

3.1 Identity and Contact Data
• Full name
• Date of birth
• Nationality
• Residential address
• Email address
• Telephone number

3.2 Residency Status Documentation (Eligibility Validation Only)
To assess suitability for UK academic programmes, we may review documentation confirming:
• Pre-settled or settled status • Indefinite Leave to Remain
• British citizenship
• Recognised refugee status
• Other relevant criteria that define financial ability within United Kingdom

** This information is used solely to validate eligibility for institutional application purposes.

3.3 Academic Data
• Educational history
• Academic transcripts
• Certificates
• English language proficiency evidence
• Personal statement
• Curriculum vitae
• References (if provided)

3.4 Special Category Data (Where Applicable)

Where strictly necessary, we may process:
• Information relating to disabilities
• Information relevant to reasonable adjustments

**Such data is processed under Article 9 UK GDPR with explicit consent or substantial public interest grounds.

3.5 Technical Data
• IP address
• Device information
• Cookies and usage data

4. How We Collect Personal Data

We collect personal data:
• Directly from you via enquiry forms, consultations, or application processes
• From referees (where you provide details)
• From partner institutions (where relevant)
• Automatically via cookies when you visit our website

5. Purposes of Processing and Lawful Basis
We process personal data for the following purposes:

** Where special category data is processed, the lawful basis includes:
• Article 9(2)(a) – Explicit consent
• Article 9(2)(g) – Substantial public interest (equality and accessibility)

6. Legitimate Interests
Where we rely on legitimate interests, these include:
• Ensuring accurate and efficient academic placement
• Verifying applicant eligibility for UK institutional requirements
• Maintaining appropriate administrative records
• Preventing fraud or misuse

**We ensure that such interests do not override your fundamental rights and freedoms.

7. Whether Provision of Data Is Mandatory
Provision of certain personal data is necessary to:
• Submit applications to partner institutions
• Assess course suitability
• Verify eligibility for UK-based programmes
**Failure to provide required information may result in our inability to provide recruitment support services.

8. Recipients of Personal Data
We may share personal data with:
• UK universities and higher education institutions
• Further education colleges
• Examination boards (where applicable)
• IT hosting and document management providers
• Legal or regulatory authorities where required

We share only information necessary for the relevant purpose.

9. International Transfers
Our services focus on UK-based recruitment. Where personal data is processed outside the UK (e.g., cloud storage providers), appropriate safeguards such as UK adequacy regulations or Standard Contractual Clauses are implemented.

10. Data Retention
We retain personal data only for as long as necessary:
• Recruitment files: up to 6 years
• Enquiries: up to 2 years
• Marketing data: until consent withdrawn

**Data may be retained longer where required by law.

11. Safeguarding and Under-18 Data Processing
Where we provide recruitment support to individuals under 18 years of age:
• Parental or guardian consent will be obtained where required
• Processing is limited strictly to academic placement purposes
• Enhanced confidentiality measures are applied
• Records are securely stored and access restricted

**Processing is carried out based on contractual necessity and, where required, parental consent.

12. Your Data Protection Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Rectify inaccurate data
• Request erasure
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent (where applicable)

**To exercise your rights, please contact: info@londonlanguageclub.co.uk
**We will respond within one calendar month.

13. Automated Decision-Making
London Language Club does not undertake automated decision-making or profiling that produces legal or similarly significant effects. Admissions decisions are made solely by partner institutions.

14. Complaints
If you are dissatisfied with how we process your personal data, you may lodge a complaint with:
Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane, Wilmslow
Cheshire SK9 5AF
Website: https://ico.org.uk
Helpline: 0303 123 1113

**We encourage you to contact us first to allow us to address your concerns.

15. Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in legislation or operational practice. The latest version will always be published on our website.